There’s so much value in a good plan. I built my content calendar a few years ago and I’m keeping to it today.
Here’s what I did and how you can do it too.
A content calendar helps you out!
- It take the guesswork out of what to write
- It keeps your blog on track with relevant content
- A content calendar sets you on a strategic plan that moves you forward
- It helps you avoid burning out
- It aligns your blog with your core goals
I’ve been a professional writer for a long time, but up until this year I didn’t put together a blogging content calendar.
A few reasons I suppose.
First, because I create content calendars for everyone else so my blog was the last thing I touched in an average freelance day.
Second, because I was a bit paralyzed in overwhelm. So many ideas. Too many things to write about. You know, the usual blogging problems.
But I knew the value of a good plan—there’s nothing like a calendar to tell you what to write and keep you on track.
Long story short, I told myself to quit stalling and created a sweet content calendar. I built it last fall, I implemented it in January 2017, and I’m keeping to it today. Here’s what I did and how you can do it too.
How to create an editorial calendar
1. Get clear on who you’re talking to (your ideal reader) and what you offer (what’s your goal? what are you trying to achieve?)
I spent a few months figuring this out. Here’s what I came up with: My ideal readers are creative freelancers. I help busy people do marketing.
To get clear on my blogging goals I took tips from people I trust but I found the most practical help from Denise Duffield-Thomas’ Planning Process. In this post she outlines her step-by-step planning process and links to her simple business plan. I filled it out and used the plan I came up with as the foundation for my content calendar.
Is it time to refine your ideal reader?
I’ve created a free worksheet for just this purpose! It’s a free PDF but it’s in my resource library and to access it you’ll need the password.
Pop your email address into the form below, confirm your email subscription and I’ll send you the password to my free resource library. Once you’re in look for “Discover Your Ideal Reader Worksheet” in the writing section.
2. Decide what your topics are
Once you know what you offer, it’s time to brainstorm what topics you want to cover.
For example, my ideal reader struggles with time management, marketing/digital strategy, organization, and overwhelm. Look at that, I have four main topics.
I used these topics as headings, then brainstormed blog post ideas for each one.
From a short session I had 17 ideas. If I decided to blog once per week I all of a sudden had 17 weeks of posts lined up. Wow. OK maybe I could do this.
Want to know more about brainstorming? Here’s my process: How to Brainstorm Ideas for Writing
3. Put everything into a calendar template
There are a lot of options when it comes to editorial/content calendars, everything from paper planners to cloud-based task systems. You need to use what works for you.
After some trial and error I found Trello works for me. If you haven’t heard of it before I’ll give you a little overview of how it works and how I use it.
Trello is a cloud-based visual project management tool. It took me a while to understand how to use it but after a few video tutorials (I watched how other people used Trello) I figured out a system.
How I plan content using Trello
First, I started different boards:
- Content Calendar
- Article Ideas
- Articles in Progress
- Blog Post Planner
Next, I populated the boards with lists. In my Content Calendar board I started with my four main themes and put them on a list of their own.
I have found this keeps me focused on my big ideas when I’m brainstorming individual blog posts. In my Article Ideas board I created 12 lists for the 12 months and put 10-20 ideas/prompts under each list.
For example, my August prompts are back to school, Labour Day recipes, beach crafts, scheduling, planning, gardening, canning, autumn, etc. These aren’t topics I’ll write about per se, but it’s a place to start.
I have different lists in each of my boards. Some are tasks with due dates and some are just lists of ideas, links to articles I want to come back to, or goals for this year.
This is what is working for me. Having a visual plan laid out holds overwhelm back. In fact I haven’t sat down and wondered what to write in months.
I also like my content calendar because it keeps my blog ideas separate from my freelance work or anything else I’m working on.
Oh yeah, and it never gets lost on my desk.
By the way, if this is something you want to set up I’ve outlined my process in a short (super short) video in case it’s helpful.
Here’s how I plan each month of blog content using a content calendar
I try and plan at least three months of content at a time. When I say “plan” it’s not like I have draft posts written up, but I have a blog topic and maybe a few notes of the direction I want to go with it.
I also have coloured labels for my different types of content and I label it right away.
All the blog topics go in a list I’ve called Articles in Progress. Then when I go to plan a new month I create a new list with the month name and pull the different brainstorms from Articles in Progress to the month blog lineup.
From there I look to see each theme is covered (easy to tell when they’re colour-coded!) and assign dates.
Of course, none of this is set in stone so if a sponsored post comes up, I’m able to swap my calendar around to make room.
Oh, and how awesome is it to actually know when you can post something when speaking with a client? I mean, how pro!
Once a month is over I archive the list and set up the next month of content, so I always have a rolling three-month plan.
And when I have a new idea? I add it to the Articles in Progress list. A sponsored post comes up? I figure out when is the best time to post and move my calendar around.
It was a lot of initial set up but now that it’s rolling I don’t know how I blogged before this. Not only am I keeping on track but it is an enjoyable experience. No more stress!
If my story isn’t enough to convince you to build and keep to an editorial calendar, I don’t know what will. You can’t be strategic without a good plan.
To create a content calendar you’ll need:
- Some sort of calendar template
- Monthly topics
- Blog post ideas
One last thing
Before I could plan what to write I decided how often I would write. I decided I’d post each Tuesday at minimum. I want to write more, but deep down I knew once per week was even asking a lot.
My blog hadn’t been priority for a long time and I needed to get back in the habit of posting with consistency before I could do anything grander.
Want to create a writing schedule for yourself? Grab the free PDF from my resource library. Put your email in the form below and I’ll send you the password!
Once you’re in the library navigate to the writing section and look for “Create a Writing Schedule Worksheet.”
I also made posting on Tuesdays the priority over posting on topic.
Weird, I know. I spent all that time coming up with what and who and why and how and all that. But here’s the thing, all the topics I came up with were things I’m also struggling with.
Some of them needed to simmer on the back burner while I figured out what I have to say about it.
Some ideas needed testing.
Like this topic for example. Can a blogging content calendar help a busy writer who doesn’t have time for a personal blog? Six months ago I wasn’t sure. Now I know.
So sometimes my posts aren’t 100 per cent on topic. And I’m good with that. Because I am still posting every Tuesday.
Need help cutting through the paralysis of analysis in order to get focused on what you want your blog to do for you? Let’s chat!
One more thing. You may be interested in my free resource library. This is where I keep my files, downloads, ebooks, worksheets and whatever else I manage to create. I love sharing what I learn and want to keep adding to this library so it becomes a wealth of helpful goodness.
This is a free resource but I do require a password to access the library itself. You can get access by popping your email address into the form below.