I opted to do a roundup of best apps for freelance writers because although smartphones allow you to access amazing tools and work on the go, there are so many options. How do you know which apps are time savers and which are time wasters?
Here’s my roundup of 15 best apps for freelance writers. Let me know if I’ve missed anything!
I should say right off the bat these are my personal choices, customized for the type of freelance work I do. So know that when I say “best” this is subjective. They may not work for you—fair! But if you’re looking for some apps to try out I hope this is an awesome point to help you cut through the overwhelm, maybe save some time testing apps, and get back to your writing!
Content Planning | Best Apps for Freelance Writers
There is so much pre and prep work for freelance writers. If we don’t stay organized we’re doomed! These are my best apps for freelance writers who want to keep their stress levels down and their desks clutter-free.
I wrote about my love affair with Trello and how it is helping me stick to my blogging content calendar. However, I also use it for my freelance writing. I create a board for each client and include due dates, assignments, research, etc. and another board for one-off freelance gigs. It’s so much better than flipping through my notebook or digging through email threads trying to remember the focus of an article, when it’s due, or who to send it to.
I didn’t choose Basecamp, Basecamp chose me. This project management software is perfect for teams, so if you’re one of a team of other writers, editors, project managers, designers, developers, etc. you will LOVE this tool. Each project has it’s own space and to-do items and discussions live within the project so you don’t have to do a lot of emailing (I mean, you can if you want). I love that you can put your thoughts into the Basecamp project when you have them, then come back to it when you’re working on it and see all your brainstorms, uploads, photos, (whatever!) in once place.
Part of my content strategy is sharing useful articles with other freelance writers and also seeing what people in my industry are talking about. Feedly is how I discover and track content from around the Internet. You set up your lists based on RSS feeds from blogs you want to follow or allow Feedly to suggest blogs based on keywords. As new posts are available, Feedly pulls them into your feed and you devour them as you have time. You can save articles for later, push them to your social sharing apps, and more.
Editing | Best Apps for Freelance Writers
Even if you’re working with editors you still need your writing to be as clean and correct as possible when submitting work. There are loads of tools you can use but I like to keep my editing simple. These are my best apps for freelance writers to help with editing.
For the most part I use Microsoft Word for writing, and I keep my language and grammar checking on with my customized settings but off for auto-correct. Part of my process is to go through my work, reading aloud before submitting.
This is such a neat tool for helping you rework long, rambling sentences and making stronger word choices. It also helps you change passive voice to active voice (IMPORTANT!), which not only strengthens your writing but also communicates your message better.
Yes. You need to care about grammar. You don’t need to go out and police others’ grammar, but you do need to check your own. This app helps you find mistakes and improve your writing.
Images | Best Apps for Freelance Writers
When I started freelancing I didn’t need to provide my own images, but these days it’s more like 50/50. You don’t need to be a graphic designer to produce high quality images, you just need to know which tools to use. Here are my best apps for freelance writers for creating awesome images.
The moment I heard about Canva I knew it was for me. It’s a web-based photo editing tool where you can create branded images, beautiful graphics, and more using pre-made templates or designing your own. It’s easy to use—kind of like a scaled-back Photoshop—and allows you to store your brand colours, images, and templates to use over and over.
Can’t take your own photos? Don’t have time to shoot? No problem. This free stock photography site offers more than a million images and videos including illustrations and vector graphics. It’s worth checking out.
If you want more options for free stock photos, here are five great sites to check out.
Social Media Planning and Scheduling | Best Apps for Freelance Writers
I don’t know if you’ll ever get the same answer when asking what someone’s favourite social media tools are. People’s needs and preferences range so much, plus there are always new apps to check out. I’ve tried a LOT of them and will give you my personal best apps for freelance writers who are trying to plan and schedule their social media.
I wrote about this app when I explained how to find and use hashtags but it’s worth mentioning again here. It’s such a great tool! There are lots of hashtag discovery apps, but this is the one I like for finding popular hashtags around a certain word or phrase when I’m on the go. As in, I’m in the middle of posting and I need hashtags! The app is minimalist—your only option is to search for hashtags. You do this by typing in a word, pressing search, then selecting the hashtags from the list. You can copy up to 30 then paste them all at once into your post or comment on Instagram, Twitter, Facebook, Pinterest, Google+, etc.
NOTE: This app is no longer available in the Canadian iTunes store so I no longer use it but I think it’s still available in the US iTunes store.
There’s a lot to love about Hootsuite. I used to use it for all my social media but I’m finding it has certain limitations so I’m using a couple new tools, which I’ll outline below. However. I’m still team Hootsuite for all of my Twitter management. I schedule posts, track analytics, and keep an eye on the Twitter lists I follow. It’s easy to organize and keeps me sharp.
This is a new tool in my arsenal but I’m done with my testing and think it’s a keeper. This is a “productivity enhancement tool,” which is a fancy way of saying you can manage your social media for multiple platforms from its dashboard. In this way it’s a lot like Hootsuite but where it has a leg up is the content library. Here, I can add evergreen posts and create a schedule around the different libraries. What does this mean? I can not only schedule my social media but I can have it repeat on whatever schedule I desire. I have all my evergreen blogs set up in Recurpost and they now drip out to my chosen social networks on the schedule I set. It is awesome!
Like Hootsuite, this is a social scheduling and planning tool. Unlike Hootsuite, it’s a visual planner. What does this mean? You can plug in your social media posts for the next week, month, whatever, and see how it looks as a collection—this is especially powerful for Instagram. You can also save images, captions, and hashtags in the tool for easy re-use. Once your post is scheduled it either publishes it for you sends a push notification (on Instagram) when it’s time. I’ve used this tool for the past month or so and so far, I like it. The visual plan helps me see how each image works together and helps me stay on brand.
File Storage | Best Apps for Freelance Writers
If you’re like me, then you’re working on multiple computers, devices, and networks on any given day. What this means is you need everything within easy access. Yes, you can drag your external hard drive around but you can also put everything you need in the cloud. Here are my best apps for freelance writers for working in the cloud.
If you use Google Docs, Forms, and Sheets, then you already know how awesome a partner Google Drive is. You can keep all your documents, images, and whatever else in one web-based place. You can share documents or folders with the click of a button and you can collaborate on documents with ease, adding comments and track changes as needed.
This is similar to Google Drive but more people use it (at least in my circles). Used more for file sharing than anything else, this is a great way to send huge files back and forth. I use it in my podcast editing work and find it not only easy to use but quick and efficient. I have multiple Dropbox folders for different reasons and I can customize which folders download to which computer so it stays clean and simple.
You need secure passwords and you also need to log into different accounts a zillion times per day on different devices. And, if your day-to-day work is anything like mine, then you’re logging in and out of various client accounts all the day long. There is NO WAY you’re remembering all those passwords and you are NOT keeping them in your phone or on a notepad. You need them in a password safe. I love LastPass because I can use it on any computer or device and only need to remember ONE password. All the rest are stored in the password safe and are there when I need them.